How to Calculate Net Profit

Net profit, also known as net income, is a fundamental financial metric that represents a company’s earnings after deducting all expenses from its total revenue. Being able to calculate net profit is essential for evaluating a business’s financial performance, and overall health.

To help you monitor your business’s net profit, we have put together a step-by-step guide to calculate net profit. 

Understanding Gross Profit

Gross profit is a financial metric that represents the amount of money a company earns from its core business activities after deducting the direct costs associated with producing or delivering its products or services. In simpler terms, it is the difference between a company’s total revenue and the cost of goods sold (COGS). COGS includes expenses directly tied to producing goods or providing services, such as raw materials, labour, and manufacturing expenses.

Gross Profit Formula

Gross profit can be calculated using the following formula;

Gross Profit = Total Revenue – Cost of Goods Sold (COGS)

Deducting Operating Expenses

Operating expenses are the regular and ongoing costs that a business incurs to keep its operations running smoothly. These expenses do not directly relate to producing goods or services but are crucial for day-to-day activities and revenue generation. They typically include employee salaries, rent, utilities, advertising, and other general administrative expenses. Operating expenses are essential to maintain the business’s functionality and support its growth and profitability. By managing these expenses effectively, businesses can enhance their overall financial health and efficiency.

Operating Expenses Formula

Calculating operating expenses is relatively straightforward. It involves summing up all the individual operating expenses incurred by a company during a specific period, typically a month, quarter, or year.

Factoring in Depreciation and Amortisation

Depreciation and amortisation are accounting methods used to allocate the cost of tangible and intangible assets over their lifespans (or useful life).

Depreciation applies to tangible assets like buildings, machinery, or vehicles, representing the gradual decrease in their value over time due to wear and tear or obsolescence. By spreading the asset’s cost over its useful life, depreciation helps match expenses with the revenue generated by the asset.

On the other hand, amortisation is used for intangible assets like patents, copyrights, or trademarks. It accounts for the gradual consumption of their value over time or their limited lifespan. Like depreciation, amortisation allocates the intangible asset’s cost over its estimated useful life.

Both depreciation and amortisation are non-cash expenses, meaning they don’t involve actual cash outflows but are essential for accurately reflecting the true costs of using these assets in a company’s financial statements.

Methods of Depreciation

Depreciation is an accounting method used to allocate the cost of tangible assets over their useful life. Choosing the right depreciation method is essential for accurate financial reporting and calculating net profit by reflecting the wear and tear of assets used in a business’s production process. The most common methods include; 

  • Straight-Line: Spreads the cost evenly over time 
  • Declining Balance: Accelerates depreciation early on 
  • Units of Production: Ties to actual usage
  • Sum-of-the-Years’-Digits: Accelerated method

Amortisation of Intangible Assets

Intangible assets lack physical substance but hold significant value, such as patents, trademarks, copyrights, and goodwill. Unlike depreciation for tangible assets, which deals with wear and tear, amortisation accounts for the gradual consumption or expiration of the intangible asset’s value. The amortisation process involves spreading the intangible asset’s cost evenly over its estimated useful life, thereby reflecting the asset’s diminishing value and ensuring more accurate financial reporting.

Including Depreciation and Amortisation in Net Profit Calculation

When calculating net profit, it is essential to include depreciation and amortisation expenses. By including these expenses in the net profit calculation, businesses can accurately reflect the true cost of using assets to generate revenue. Since depreciation and amortisation are non-cash expenses, they are added back to the net profit in the cash flow statement.

Including Interest and Taxes

Interest expense plays a significant role in determining a company’s net profit. It represents the cost of borrowing funds, such as loans or debt, to finance the business’s operations or investments. Interest expenses are deducted from the company’s operating profit to arrive at the net profit figure. A higher interest expense can reduce the net profit, as it directly affects the bottom line by increasing the total expenses incurred by the company. 

Proper management of interest expenses is crucial for maintaining a healthy financial position and optimising net profit for sustainable business growth.

Calculating Net Profit After Interest and Taxes

Calculating net profit after interest and taxes involves subtracting both interest expenses and income taxes from the company’s operating profit. 

First, the interest expense, which represents the cost of borrowing, is deducted from the operating profit to arrive at the earnings before tax (EBT). Next, income taxes are calculated based on the applicable tax rate and deducted from the EBT to derive the net profit after taxes. 

This final figure represents the company’s actual profit after accounting for both interest expenses and income taxes. It reflects the amount of earnings the company retains after paying its financial obligations and tax liabilities. 

Adjustments for Extraordinary Items

Identifying extraordinary items involves recognising events or transactions that are rare, unusual, and not expected to recur frequently. These items are usually significant in nature and can have a material impact on a company’s financial statements

Treatment of Extraordinary Gains/Losses in Net Profit Calculation

Companies typically disclose extraordinary items separately in their financial statements to ensure transparency and to help investors and stakeholders understand the true underlying performance of the business.

Examples of Extraordinary Items

  • Gains or losses from natural disasters like earthquakes, hurricanes, or floods
  • Losses from expropriation or seizure of assets by a foreign government
  • Costs associated with major restructuring or reorganisation of the company
  • Profits or losses resulting from the early extinguishment of debt
  • Impairment charges on long-lived assets due to unforeseen events
  • Significant gains or losses from the sale of a subsidiary or a major company division
  • Effects of changes in accounting principles or standards that have a substantial impact on financial statements
  • Legal settlements or judgments with unusual and non-recurring financial consequences

How to Calculate Net Profit

Calculating net profit is a straightforward process that involves deducting all expenses, including taxes, from the total revenue earned by a business. Here’s a step-by-step explanation of calculating net profit:

  1. Calculate Total Revenue
  2. Determine Cost of Goods Sold (COGS)
  3. Calculate Gross Profit
  4. Deduct Operating Expenses
  5. Subtract Interest and Taxes
  6. Calculate Net Profit

Understanding the Resulting Number

The resulting number from your net profit calculation represents the actual earnings a company has generated after covering all expenses and taxes. A positive net profit indicates profitability, while a negative net profit suggests losses. Monitoring net profit over time helps assess the business’s financial performance, efficiency, and ability to generate returns for shareholders. For investors, a healthy and consistent net profit is often a positive sign of a company’s stability and potential for long-term growth.

Importance of Accurate Net Profit Calculation

The importance of accurate net profit calculation lies in providing a true reflection of a company’s financial performance and profitability, aiding in informed decision-making, attracting investors, and ensuring long-term business sustainability.

Evaluating Business Performance and Financial Health

Accurate net profit calculation is vital for evaluating a company’s performance and financial health. It clearly shows how efficiently the business operates and generates earnings after accounting for all expenses. 

A positive net profit indicates that the company’s revenue exceeds its total expenses, signifying profitability. On the other hand, a negative net profit suggests that the business is incurring losses. Monitoring net profit over time helps identify trends, assess the impact of business decisions, and measure the success of cost-saving measures or revenue-generating strategies. It also enables comparisons with industry peers, helping businesses identify areas for improvement and enhance overall financial performance.

Attracting Investors and Lenders

Investors are interested in understanding a company’s financial performance to assess its potential for growth and profitability. A healthy and consistent net profit demonstrates the business’s ability to generate investment returns, making it more appealing to potential investors. On the other hand, lenders use net profit as a key indicator of a company’s repayment capacity. 

A positive net profit assures lenders that the business can cover its debt obligations and is a lower credit risk. Accurate net profit figures are essential for preparing financial statements and reports that provide a transparent and reliable view of a company’s financial position, which helps build trust and confidence among investors and lenders. This, in turn, increases the likelihood of securing additional funding or credit at favourable terms, facilitating business growth and expansion.

Common Pitfalls to Avoid

Businesses should be wary of several common pitfalls when trying to calculate net profit.

Mistakes in Revenue Recognition

Incorrectly recognising revenue can lead to misleading net profit figures. Businesses must adhere to the appropriate accounting principles, such as the accrual method, to recognise revenue when it is earned, not necessarily when cash is received. Prematurely recording revenue or not accounting for unearned revenue can inflate net profit artificially, leading to inaccurate financial statements.

Overlooking Operating Expenses

Neglecting to include all operating expenses can result in an understated net profit. Businesses should meticulously track and record all expenses related to the day-to-day operations, including salaries, utilities, rent, marketing, and other costs. Failing to account for any of these expenses can lead to an inaccurate representation of the company’s financial performance.

Mishandling Depreciation and Amortisation

Incorrectly calculating or applying depreciation and amortisation can significantly impact net profit. Using the wrong depreciation method or not accounting for the useful life of assets can lead to either an overstatement or an understatement of expenses. Properly managing these non-cash expenses ensures accurate net profit calculation and financial reporting.

Ignoring Extraordinary Items

Failing to recognise and separate extraordinary items can distort net profit figures. Extraordinary items, such as gains or losses from one-time events or significant transactions, should be disclosed separately in financial statements. Ignoring such items can mask the true financial performance of the business, preventing stakeholders from making informed decisions about the company’s profitability and financial health.


News & Articles FAQs

What is the difference between net profit and gross profit?

The difference between net profit and gross profit lies in the level of expenses considered. Gross profit represents the profit earned from sales after deducting only the direct cost of goods sold, while net profit is the final earnings figure after subtracting all expenses, including operating expenses, taxes, and interest, from total revenue.

Can net profit be negative? What does it indicate? 

Yes, net profit can be negative, indicating that a company’s expenses and losses exceed its total revenue. When net profit is negative, it is commonly referred to as a net loss. This situation suggests that the business is not generating enough revenue to cover its operating costs, interest expenses, and taxes, resulting in a deficit.

Is net profit the same as cash flow?

No, net profit is not the same as cash flow. Net profit represents earnings after deducting all expenses from revenue. At the same time, cash flow reflects the actual movement of cash in and out of a company from various activities.

What is a good net profit margin?

A good net profit margin varies depending on the industry and business size. Generally, a net profit margin of around 10% or higher is considered healthy for most businesses. However, industries with higher operating costs, such as retail or food service, may have lower net profit margins. In contrast, technology or software companies may have higher margins.

Is net profit the same as net income?

Yes, net profit and net income are the same. Both terms refer to a company’s earnings after deducting all expenses, taxes, interest, and other costs from its total revenue. Net profit and net income are often used interchangeably in financial reporting and analysis.


General Enquiries

Can I get a start up loan with bad credit?

A poor credit history can affect your ability to get finance but at Portman we work with a number of specialist lenders who may be able to help. For new businesses, your ability to obtain finance is based on a number of factors including your turnover or projection, your business plan, your personal wealth and homeownership status, other businesses you may be involved with and your own credit history. A bad credit history will affect the rates you are able to obtain but might not prevent you from obtaining credit entirely. As much as we aim to help every start-up business that comes to us, poor credit history is likely to limit your ability to get finance for your company. For new businesses, your ability to obtain finance is based on several factors, including: Your turnover or projection, Your business plan, Your personal wealth and homeownership status, Other businesses you may be involved with. Poor credit history will affect the rates you can obtain and may prevent you from obtaining credit entirely. If you have poor credit, we suggest you look at ways to increase your credit score before applying for a start-up loan.

Can I offer finance to my customers?

Yes. If your customers might like to finance a purchase from you, whether that be for an expensive individual item or package of equipment, Portman can help. We can advise your customers how much finance might cost, which makes it easier for them to buy from you. As well as increased sales conversion, we may offer a referral fee for any finance taken out buy customers that reach Portman through a partner.

Are business loans hard to get?

The ability to get a loan and the best available rate depends on your business’ individual trading history as well as the financial history of any directors. It may be easier for long-established businesses with a healthy balance sheet to obtain finance than for newer businesses or those who have had financial difficulties. However, as both a lender and a broker, Portman can match the requirements of our customers with the lender most likely to offer finance, giving you a greater chance of success.

What is asset finance?

Asset finance is a flexible way for business owners to fund their companies, offering a quick and convenient alternative to more traditional lending methods such as bank loans. It involves making regular payments for the use of an asset, such as a key piece of equipment, over an agreed period of time, saving you from the cost of buying it outright. This preserves your cashflow and frees you up to invest in other areas of the business. At the same time, you are generating income from your new asset while paying for it. For small-to-medium-sized businesses and start-ups especially, asset finance is one of the most accessible and flexible forms of finance, as well as an effective strategy to generate growth.

What should I do if I discover errors after filing?

If you identify errors in your filed accounts after submission, rectifying them promptly is important. You can usually file an amended version of the accounts to correct the mistakes. It’s advisable to contact the relevant authorities or seek professional advice on the proper procedure for making corrections. Addressing errors transparently demonstrates your commitment to accuracy and compliance.

What is working capital, and why is it crucial for business owners?

Working capital is the difference between a company’s current assets and current liabilities, representing available funds for daily operations. It is crucial for business owners as it ensures liquidity, enables meeting short-term obligations, and supports growth opportunities.